Privacy Policy

1. General Information and Principles of Data Processing

We are pleased that you visit our website. Protecting your privacy and safeguarding your personal data (the so-called personal data) when using our website is an important concern for us.

Personal data means, pursuant to Art. 4(1) GDPR, any information relating to an identified or identifiable natural person. This includes, for example, information such as your first and last name, address, telephone number, e-mail address, but also your IP address.

Data that cannot be related to you, for example through anonymization, is not personal data. Processing (e.g., collection, storage, reading, retrieval, use, transmission, deletion or destruction) pursuant to Art. 4(2) GDPR always requires a legal basis or your consent. Processed personal data must be deleted once the purpose of processing has been achieved and no statutory retention obligations remain.

Here you will find information about how we handle your personal data when you visit our website. In order to provide the functions and services of our website, it is necessary for us to collect personal data about you.

We also explain the nature and scope of the respective data processing, the purpose and the corresponding legal basis, and the respective retention period.

This privacy policy applies only to this website. It does not apply to other websites to which we merely refer via hyperlink. We cannot assume any responsibility for the confidential handling of your personal data on these third-party websites, as we have no influence over whether these companies comply with data protection regulations. Please inform yourself directly on those websites about how your personal data is processed by those companies.

2. Controller

The party responsible for processing personal data on this website is (see imprint): Your Showdown GmbH, Skalitzer Straße 85/86, 10997 Berlin, Tel.: +49 15888 654021, www.yourshowdown.com, info@yourshowdown.com, represented by the authorized managing directors Maximilian Muhle and Philipp Dieckmann.

3. Provision and Use of the Website / Server Log Files

a) Type and Scope of Data Processing

When you use this website without otherwise providing data to us (e.g., by registering or using the contact form), we collect technically necessary data via server log files that are automatically transmitted to our server, including:

• IP address
• Date and time of the request
• Name and URL of the accessed file
• Website from which access was made (referrer URL)
• Access status/HTTP status code
• Browser type
• Language and version of the browser software
• Operating system

b) Purpose and Legal Basis

This processing is technically required to display our website to you. We also use the data to ensure the security and stability of our website.

The legal basis for this processing is Art. 6(1)(f) GDPR. Processing the aforementioned data is necessary for providing a website and thus serves the protection of a legitimate interest of our company.

c) Storage Period

As soon as the aforementioned personal data is no longer required to display the website, it is deleted. The collection of data for providing the website and the storage of the data in log files is essential for operating the website. The user therefore has no possibility to object to this aspect. Further storage may occur if legally required.

4. Use of Cookies

a) Type, Scope and Purpose of Data Processing

We use cookies. Cookies are small files sent by us to the browser of your end device and stored there during your visit to our website.

Some functions of our website cannot be offered without technically necessary cookies. Other cookies enable us to perform various analyses. For example, some cookies recognize your browser on subsequent visits and transmit information to us. We use cookies to facilitate and improve your use of our website. For instance, cookies allow us to tailor our offering to you by remembering your usage patterns and preferred settings (e.g., country and language settings). If third parties process data via cookies, they collect the information directly through your browser. Cookies cannot harm your device: they cannot execute programs or contain viruses. Our website uses various types of cookies, explained below.

Temporary Cookies / Session Cookies

We use so-called temporary cookies or session cookies, which are automatically deleted when you close your browser. These cookies allow us to assign multiple requests from your browser to the same session and recognize your device on later visits.

Persistent Cookies

We use so-called persistent cookies. These are stored in your browser for a longer period and can transmit information. The storage period varies by cookie. You can delete persistent cookies via your browser settings.

Third-Party Cookies

We use analytical cookies to observe anonymized user behavior on our website.

We also use advertising cookies. These track user behavior for advertising and targeted marketing purposes.

Social media cookies enable connections to your social networks and sharing of content from our website within those networks.

Browser Configuration

Most browsers automatically accept cookies by default. You can configure your browser to accept only certain cookies or none at all. Please note that disabling cookies may prevent you from using all functions of our website.

You can delete cookies stored in your browser via its settings. You may also configure your browser to notify you before cookies are saved. As browsers differ, please refer to your browser’s help menu for instructions.

Disabling cookies may require a persistent cookie to remember your preference. If you delete that cookie, you must disable again.

b) Legal Basis

The legal basis for processing personal data using cookies is Art. 6(1)(f) GDPR. If you have consented to the use of cookies via our cookie banner, the legal basis is also Art. 6(1)(a) GDPR.

c) Storage Period

Data transmitted via cookies is deleted once it is no longer necessary for the purposes described above. Further storage may occur if legally required.

5. Data Collection for the Conduct of Pre-Contractual Measures and for Contract Fulfillment

a) Type and Scope of Data Processing

In the pre-contractual phase and upon contract conclusion, we collect personal data about you. This includes, for example, first and last name, address, e-mail address, telephone number, or bank details.

b) Purpose and Legal Basis

We process this data solely for the purpose of fulfilling the contract or pre-contractual obligations.

The legal basis is Art. 6(1)(b) GDPR. Where applicable, your consent provides an additional basis under Art. 6(1)(a) GDPR.

c) Storage Period

Data is deleted once it is no longer required for the processing purpose. Statutory retention obligations (e.g., under the German Commercial Code or Fiscal Code) may mandate longer storage; in such cases, data is blocked or deleted after those periods.

6. Order Form

Our website features an order form for electronic pre-orders.

a) Type and Scope of Data Processing

We collect the following data:

• First and last name
• Telephone number
• E-mail address
• Account details
• Product name

b) Purpose and Legal Basis

This data is processed to enable proper handling of your order. The legal basis is Art. 6(1)(b) GDPR (contract performance or pre-contractual measures).

c) Storage Period

Data is deleted once no longer needed for the processing purpose. Statutory retention periods may apply; thereafter data is blocked or deleted.

7. Registration Option

a) Type and Scope of Data Processing

You may register on our website. We collect and store the data you provide (e.g., last name, first name, e-mail address). No third-party transfer occurs.

b) Purpose and Legal Basis

Registration is required to access certain content or services, to fulfill a contract, or for pre-contractual measures. You may modify or delete your registered data at any time.

The legal basis is Art. 6(1)(a) GDPR (consent) or Art. 6(1)(b) GDPR (contract preparation).

c) Storage Period

Data is stored while you remain registered and deleted thereafter, subject to statutory retention obligations.

8. Data Transfer

We only share your personal data with third parties if:

a) You have given explicit consent (Art. 6(1)(a) GDPR).

b) It is necessary for contract performance or pre-contractual measures (Art. 6(1)(b) GDPR).

c) A legal obligation exists (Art. 6(1)(c) GDPR).

We are legally required to disclose data to authorities (e.g., tax authorities, social insurers, regulatory and law enforcement bodies).

d) It is necessary to protect legitimate interests (Art. 6(1)(f) GDPR) and there is no overriding interest on your part to the contrary.

e) We engage processors under Art. 28 GDPR, bound by contract to handle data with care, in IT, logistics, and telecommunications.

When transferring data to third countries, we ensure the same level of protection as within the EU/EEA, either via an adequacy decision or appropriate safeguards.

9. Application Option

a) Type and Scope of Data Processing

You may apply via our website or e-mail. We collect and store the data you submit.

b) Purpose and Legal Basis

We process your data solely to handle your application. No third-party disclosure. Legal basis: Art. 88(1) GDPR in conjunction with § 26 BDSG and Art. 6(1)(b) GDPR.

If you consent to our applicant pool, legal basis: Art. 6(1)(a) GDPR.

c) Storage Period

If no position is offered, data is stored up to six months after the process ends (counting from receipt of the rejection letter), per § 61b(1) ArbGG in conjunction with § 15 AGG. For applicant pool consent, up to two years.

d) Data Disclosure

Your data is shared only with decision-making departments (HR, management, works council). Public authorities (e.g., prosecution, police, tax office) receive data where required. Other recipients only with your consent.

10. Comment Function

a) Type and Scope of Data Processing

You may comment on posts. We collect your comment, timestamp, chosen username (pseudonym), and your ISP-assigned IP address. No third-party disclosure.

b) Purpose and Legal Basis

Data (e.g., IP) is processed for security, to defend against rights infringements or unlawful content. No disclosure unless legally required or for legal defense. Legal basis: your consent (Art. 6(1)(a) GDPR) and/or legitimate interest (Art. 6(1)(f) GDPR).

c) Storage Period

Comments and associated data remain until the commented content is deleted or retention is legally required.

11. Contact Form

a) Type and Scope of Data Processing

We provide a form to contact us. Submission refers to this privacy policy for your consent. We process:

– Salutation
– First name
– Last name
– Title
– Company
– Industry
– Position
– Street
– Street number
– Postal code
– City
– Country
– E-mail address
– Telephone number
– Subject
– Message content

b) Purpose and Legal Basis

Your e-mail is used to respond to your inquiry by e-mail. No third-party disclosure. Legal basis: your consent (Art. 6(1)(a) GDPR).

c) Storage Period

Data remains until you request deletion, revoke consent, or the purpose ceases (e.g., after handling your inquiry). Statutory retention periods remain unaffected.

12. Contact Options by E-Mail

You may contact us by e-mail. We process your e-mail address and any data you provide. Purpose: to properly handle your request. Legal basis: Art. 6(1)(f) GDPR. Storage duration depends on context; data is deleted once no longer necessary.

13. Newsletter

a) Type and Scope of Data Processing

You can subscribe to a free regular e-mail newsletter. For dispatch, we need your e-mail address and use double opt-in. We store your IP address and timestamps of subscription and confirmation clicks to prevent misuse.

b) Purpose and Legal Basis

Data is used exclusively for newsletter distribution. Legal basis: your consent (Art. 6(1)(a) GDPR; § 7(2) No. 3 UWG).

c) Storage Period

Your e-mail remains as long as you are subscribed. After unsubscribing, it is deleted unless you consent to further use.

14. Tracking and Analysis Tools

An overview of our web analytics and social media tools can be found here.

a) Type and Scope of Data Processing

We offer a free event inquiry form. If you use it, we collect:

• First name
• Last name
• Company name
• E-mail address

No third-party disclosure without your consent or legal basis.

b) Purpose and Legal Basis

Data is used to process and respond to your event inquiry and may initiate a contract. Legal basis: Art. 6(1)(b) GDPR (pre-contractual measure) and, with your consent, Art. 6(1)(a) GDPR.

c) Storage Period

Form data is deleted once no longer required. Statutory retention periods remain unaffected. You may request earlier deletion by withdrawing consent.

d) Data Disclosure

Data is processed internally or by contracted service providers (e.g., IT/CRM). Transfers to third countries comply with Articles 44 ff. GDPR.

15. Data Security and Safeguards

We commit to protecting your privacy and treating your data confidentially. We implement extensive technical and organizational measures, regularly reviewed and updated. This includes recognized encryption methods (SSL/TLS). Unencrypted transmissions (e.g., e-mail) may be intercepted; we cannot influence that. It is your responsibility to protect your data (e.g., via encryption).

16. Changes to the Privacy Policy

We reserve the right to update this policy as needed.

17. Your Rights

You have rights regarding your personal data under Articles 7, 15–22 and 77 GDPR. Contact the controller under Section 2.

Right to withdraw consent (Art. 7(3) GDPR)

You may withdraw consent at any time with future effect. Lawful processing up to withdrawal remains unaffected.

Right of access (Art. 15 GDPR)

You may request confirmation of processing and information about purposes, categories, recipients, and retention.

Right to rectification and completion (Art. 16 GDPR)

You may request immediate correction of inaccurate data and completion of incomplete data.

Right to erasure (“right to be forgotten”) (Art. 17 GDPR)

You may request deletion when processing is no longer necessary, consent is withdrawn, or processing is unlawful.

Right to restriction of processing (Art. 18 GDPR)

You may request restriction if you contest accuracy or other grounds apply.

Right to data portability (Art. 20 GDPR)

You may receive your data in a structured, common, machine-readable format.

Right to object (Art. 21 GDPR)

You may object at any time, for personal reasons, to processing, including profiling for direct marketing.

Automated decisions including profiling (Art. 22 GDPR)

You have the right not to be subject to decisions based solely on automated processing, including profiling, except as permitted by law. No such automated decisions take place.

Complaint to supervisory authority (Art. 77 GDPR)

You may lodge a complaint with a data protection authority if you believe processing violates regulations.

Revocation instruction under EGBGB Annex 1 to Art. 246a § 1(2) sentence 2 (BGBl. I 2013, 3642–3670)

REVOCATION INSTRUCTION

Right of revocation

No right of revocation exists under § 312g(2)(9) BGB for contracts for leisure activities with a specified date or period.

You have the right to revoke this contract within fourteen days without giving reasons.

The revocation period is fourteen days from contract conclusion. To exercise it, you must inform us, Your Showdown GmbH, Skalitzer Straße 85/86, 10997 Berlin, Tel.: +49 15888 654021, www.yourshowdown.com, info@yourshowdown.com, represented by the authorized managing directors Maximilian Muhle and Philipp Dieckmann, by means of a clear statement (e.g., letter or e-mail) of your decision to revoke this contract. You may use the attached standard revocation form, but it is not obligatory.

To meet the deadline, it is sufficient to send the revocation before the period expires.

Consequences of revocation

If you revoke, we will refund all payments, including delivery costs (except additional costs for non-standard delivery), without undue delay and no later than fourteen days from receipt of revocation. We use the same payment method unless agreed otherwise; no fees apply.

If you requested service commencement during the revocation period, you must pay for the portion of services provided until notification of revocation.

Standard revocation form

(If you wish to revoke, please fill out and return.)

Your Showdown GmbH, Skalitzer Straße 85/86, 10997 Berlin, Tel.: +49 15888 654021, www.yourshowdown.com, info@yourshowdown.com, represented by the authorized managing directors Maximilian Muhle and Philipp Dieckmann

— I/We (*) hereby revoke the contract for the purchase of the following goods (*)/provision of the following service (*):

— Ordered on (*)/received on (*)

— Name of consumer(s)

— Address of consumer(s)

— Signature of consumer(s) (only if notified on paper)

— Date

(*) Delete as appropriate.

To extinguish the right of revocation:

Please obtain the following non-pre-checked confirmations from the consumer in the ordering process:

□ I expressly agree that performance begins before the revocation period expires.
□ I am aware that my right of revocation expires with the start of performance.